iOps360 now has an Equipment Check In-Check Out feature to allow staff to Scan Equipment In and Out each shift. You can designate which equipment types are available and the quantity of each that should be removed. Once a piece of equipment is selected, iOps360 will automatically calculate when any inspections are due, show any open service records for that equipment and the last history of the equipment. If a piece of Equipment is damaged or missing, you can quickly find out who the personnel that have recently used the Equipment.
Equipment CheckOut Setup
Any user with “SysOp” or “Equipment Admin” can modify the Equipment CheckOut Settings. First, let’s enable the Module if it is not already Enabled.
- Click “Features” from the Menu Bar
- Click “System Config“
- Click the “General” tab
- Click “Modules Menu“
- Enable “Equipment Check In/Out“
Next, let’s configure the “Settings”.
- Click “Features” from the Menu Bar
- Click “System Config“
- Click the “Equipment” tab
- Click “Equipment CheckOut [Record Equipment Used Per Shift]”
The left side will have several options. Hover over the blue Question mark to see a detailed explanation of each setting. You have the option to record notes with each In/Out, allow a quick “Return All” button, Enable Bar Code Scanning In/Out and more.
The right side will allow you to designate which Equipment Types are available for Check In/Out and the Quantity that is available for check out. Note: If a crew member will check out the Pager for them and their partner or a user needs multiple equipment items, be sure to set the Quantity to greater than 1 so the user can easily check out more than one of that Equipment Type.
Equipment Check Out
At the start of each shift, users can quickly Check Out equipment by selecting the specific piece of Equipment from the list or by using the Bar Code scanner.
Equipment Check Out Scanner
Using the “Scan Barcodes” feature, users can quickly scan the iOps360 bar code for the Equipment Or any bar code for the Equipment. If you are using an existing barcode on the Equipment, be sure to set this in the Equipment’s Custom Attributes (ie Serial Number for a radio). iOps360 will look for both kinds of bar codes.
On the left side, users will see the Equipment List and the results of the bar code scans. If an item is scanned in error, users can quickly remove the item by clicking the red “X”.
Once all items have been scanned, the user can close the popup or click “Done Scanning”. Items will be shown in the list along with the current status of the Equipment, number of Open Service Records, and the Next Inspection due.
If not using the “Scan Barcodes” feature, users can quickly select the Equipment from the list. Once selected, iOps360 will show the current status of the Equipment, number of Open Service Records, and the Next Inspection due.
Once all items have been selected, click “Complete Check In/Out” to record the transaction.
Equipment Check Back In
When users have completed their shift, you can quickly check back in the Equipment by returning to the “Equipment CheckOut” module. If enabled, the “Return All Items” button will return any Equipment Checked Out to you. Alternatively, you can also click the “Complete Check In/Out” button at the bottom to return any items that are checked Out to you.
Equipment CheckOut Logistics
iOps360 will automatically know if the user is doing a Check In or Check Out based on the current status of the Equipment. Based on the “Last Action” above, you will know what iOps360 has determined as an In/Out and the reciprocal action will be recorded when the user clicks “Completed Check In/Out”.
Scenario: If User #1 checks out a Ballistic Vest and User #2 goes to check out the same equipment, iOps360 will check the Ballistic Vest back IN to User #1 and the OUT to User #2.
There are no limits to the number of times a piece of Equipment can be Checked In/Out during a day, nor any limits on the amount of time a piece of Equipment can be checked out for.
Reporting and Analysis
You can see the historical “Check In” and “Check Outs” in several places. On the Equipment Check Out page, the last transaction will be shown. You can click on the “Status” color to navigate to the Equipment page, along with the Service Records and Inspections to navigate to those features as well.
From the “Equipment CheckOut” module, click on the tab “Check In/Out History” to see a searchable list of transactions. You can filter this list by Equipment Type, the specific piece of Equipment, and by user.
Also, you can see the transactions from the Equipment section on the View Equipment page. Click on a specific piece of Equipment from the Equipment Search page, and navigate to the “Check Out History” tab.
There are also several reports to display the transactions and aggregate the number of times and hours each has been checked out.