The scheduler can automatically create Calendar Events when Users Sign Up for a class. This feature will provide three features:
- The count of number of hours each user has worked pulls from the Scheduled Events (Not true time stamps since this requires complex validation & custom rules for each service). By creating a calendar event for each class the user signs up for, the User’s worked hours calculation will more closely approximate the true hours.
- Scheduled classes will now show on the main schedule to ensure you know where staff are through out their day.
- Classes will be synced to user’s calendar and changes will automatically propagate to the user’s devices.
To Enable This Feature:
- System Configuration -> “Education” tab -> “Unit Used For Education”.
- Select the unit from your existing unit types.
- Click “Update Unit Used For Education”.
- If you do not have a unit build for Classes / Education, you can create a new unit under System Configuration -> “Units” tab -> “Units / Vehicles” -> “Create New Unit”.
To Utilize This Feature:
Once the “Unit Used For Education” is set, the scheduler will automatically create events when the user signs up for a class. The scheduler will not go back and re-create events from the past since this could effect your payroll/time cards. However, if you edit a class, the scheduler will automatically check and create any missing events.
For example, if the class runs Monday and Tuesday from 8 am to 10 am, each user signed up will have an event on Monday and another on Tuesday on their schedule for 8 am to 10 am.
If you change the Class Dates or Class Times, the events will be re-built to reflect the new class times.
For example: If you adjust a class from a two day class to a three day class, all users signed up will have their events removed and rebuilt to reflect the three events instead of the prior two.
If a user un-signs up for a class, the schedule event will automatically be removed.
To Disable This Feature:
- System Configuration -> “Education” tab -> “Unit Used For Education”.
- Leave the unit selected drop down blank.
- Click “Update Unit Used For Education”.
- Any previously created events will remain on the calendar unless the Class is edited which will remove the events.